Office Administrative Assistant | Full-Time

St. Mary of the Hills is hiring a full-time Administrative Assistant. Hours would be 8:00 AM-4:00 PM Monday through Friday. Submit resume to businessmanager@smoth.org, Subject line: Full Time Administrative Assistant.

· Oversee timely opening and closing of parish office.

· Greet and announce visitors.

· Answer and screen phones calls and parish voice mail, accurately and promptly take and route messages.

· Process and distribute mail.

· Monitor parish email/faxes and appropriately route emails/faxes in a prompt and timely manner.

· Order and maintain office supplies inventory.

· Ensure office equipment is properly maintained.

· Maintain Mass Intention register.

· Maintain sacramental record keeping system.

· Schedule Baptisms and complete necessary paperwork.

· Manage Marriage Ministry

· Prepare correspondence and reports as requested.

· Update Parish calendar and schedule facilities throughout the year.

· Update and maintain membership rosters in parish recordkeeping system (ParishSoft).

· Register new parishioners and update parish recordkeeping system with revised information from current members.

· Enter new parishioner info in the recordkeeping system.

· Assign envelope number and post in the recordkeeping system and maintain parish offering envelope system.

· Responsible for maintaining the parish petty cash fund.

· Proven experience in Microsoft Word, Excel, and Google Docs.

· Completed or willing to complete Archdiocese of Detroit’s Protecting God’s Children course.