St. Mary of the Hills is hiring a full-time Administrative Assistant. Hours would be 8:00 AM-4:00 PM Monday through Friday. Submit resume to businessmanager@smoth.org, Subject line: Full Time Administrative Assistant.
· Oversee timely opening and closing of parish office.
· Greet and announce visitors.
· Answer and screen phones calls and parish voice mail, accurately and promptly take and route messages.
· Process and distribute mail.
· Monitor parish email/faxes and appropriately route emails/faxes in a prompt and timely manner.
· Order and maintain office supplies inventory.
· Ensure office equipment is properly maintained.
· Maintain Mass Intention register.
· Maintain sacramental record keeping system.
· Schedule Baptisms and complete necessary paperwork.
· Manage Marriage Ministry
· Prepare correspondence and reports as requested.
· Update Parish calendar and schedule facilities throughout the year.
· Update and maintain membership rosters in parish recordkeeping system (ParishSoft).
· Register new parishioners and update parish recordkeeping system with revised information from current members.
· Enter new parishioner info in the recordkeeping system.
· Assign envelope number and post in the recordkeeping system and maintain parish offering envelope system.
· Responsible for maintaining the parish petty cash fund.
· Proven experience in Microsoft Word, Excel, and Google Docs.
· Completed or willing to complete Archdiocese of Detroit’s Protecting God’s Children course.